barista training

Freedom Cafe's Barista Handbook

cafe information and scheduling shifts

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CAFE INFORMATION AND SCHEDULING SHIFTS

Getting Started with our shift scheduling app

On your wheniwork app: Create a new account by typing in 'freedomcafeumass' On your computer: Go to freedomcafeumass.wheniwork.com
wheniwork-com-trans

wheniwork.com

wheniwork app

wheniwork app

CAFE INFORMATION AND SCHEDULING SHIFTS

Step 1

On your wheniwork app: Create a new account by typing in 'freedomcafeumass' On your computer: Go to freedomcafeumass.wheniwork.com
CAFE INFORMATION AND SCHEDULING SHIFTS

Step 2

Signup at freedomcafe.wheniwork.com and create an account.

Now that you have created an account, let's set it up

Setup Your Profile

Now you can fill out your profile and upload a picture. This is helps us with our directory and looks awesome on the wheniwork app. We use the pics for our barista directory, it is also used with the app to show who's volunteering.

Set Your Alert Preferences

Wheniwork will alert you of your shifts, or other volunteer's dropped shifts. You can set this preference here. You will be able to change it later as well.

Setup Your Availability

It's time to fill out your availability Simply click 'prefered' or 'not available' and paint in the spots. This helps you to take the shifts that work in your schedule. This doesn't mean you are scheduled. We'll do that soon.

Tutorial

set your alerts

Tutorial

set your availability
CAFE INFORMATION AND SCHEDULING SHIFTS

Step 3

reserving open shifts

The simplicity of our shifts

Our shifts follow UMass' shift schedule. A class period is a shift at the freedom cafe. The small bits of time between class periods are our 'transit shifts'. Ideally, everyone should take the transit shifts on either end of their shift if they can. These maintain a staffed cafe while volunteers are coming or going from class.
 
Now you are ready to pick your shifts you are eligable for based on your availability, and our need for volunteers each given week. Remember to take the transit shifts between your consecutive shifts or on either end if you can.

If you click 'show all', it will take you to calendar view. This can help you find the shifts that work best for you.
Use the 'Calendar Sync' button to add your shifts to your google calendar, phone or desktop computer.

You can also get a list of the current day's schedule on our barista tools page on our website or app.

Tutorial

pick your shifts
CAFE INFORMATION AND SCHEDULING SHIFTS

if you need to drop a shift

Simply drop it. It will give you a warning that you are 'still' responsible for your shift if it doesn't get picked up. This does not apply to our volunteer cafe. YOU ARE 'NOT' RESPONSIBLE FOR A SHIFT AFTER YOU HAVE DROPPED IT. But please give us as much heads-up as you can when considering dropping a shift. We are trying to say open throughout the day without missing shifts.
If drop a shift with your iphone app, please IGNORE the alert
CAFE INFORMATION AND SCHEDULING SHIFTS

Daily Tasks

Currently, the daily tasks are as follows;
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